Lesson 10 Formatting A Research Paper

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Lesson 10320You are working a full-time job at Northwind Traders and taking night courses at the local college to complete your degree. The courses you have registered for require that you submit a research paper. You will follow the Modern Language Association (MLA) style for your research paper, but it would be in your best interest to also learn about the other available styles. Your instructor will require that you learn how to insert hyperlinks and bookmarksand prepare the document for sharing. You have completed your paper and now you need to format your document. In this lesson, you will learn to format a research paper using the MLA style, apply a hyperlink to text and graphics, and apply bookmarks. © Viorika/iStockphotoFORMATTING A RESEARCH PAPER The Modern Language Association (MLA) style has been adopted as the style of choice by many colleges and universities. In this section we use MLA style to show how a research paper is for-matted. The MLA style guidelines continue to be updated for standardization to accommodate documentation for websites, digital publications, interviews, electronic sources, and more. Later in this lesson we discuss alternative styles and show you how to format in one of those (APA style). Formatting a Research Paper As a college student, you most likely have to take a technical writing class for one of your human-ities or liberal arts courses. As you begin working on your research paper, you will outline it to make it more manageable and help keep you organized. In a later lesson, you will learn more about The Bottom LineSOFTWARE ORIENTATION References Tab Commands on the References tab are used to create a table of contents, footnotes and end-notes, citations and bibliography, captions, index, and table of authorities.

Presentation on theme: "Formatting a Research Paper"— Presentation transcript:

1 Formatting a Research Paper
Microsoft Word 2013Lesson 10Formatting a Research Paper© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

2 Microsoft Official Academic Course, Microsoft Word 2013
Objectives© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

3 Step by Step: Format a Research Paper
GET READY. Before you begin these steps, be sure to launch Microsoft Word.OPEN the First Ladies document from the lesson folder. The document is unformatted.Position the insertion point at the beginning of the document and create a couple of blank lines. The MLA style requires information to be placed at the beginning of the document. On the first line, the student’s name will appear, followed by the instructor, course, and date. Key the following information on the appropriate line.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

4 Step by Step: Format a Research Paper
First line: Victoria DeLeonSecond line: Professor Frank SmithThird line: History 101Fourth line: March 19, 20XXSelect the whole document then change the font size to 12 pt, font to Arial.Change the margins to 1” top, bottom, left and right then change the line spacing to double.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

5 Step by Step: Format a Research Paper
Apply a first line indent only to paragraphs—avoid the title and headings.Under the heading, Women in Politics, position the insertion point in the second paragraph beginning with “The nation has always….in the background.”© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

6 Step by Step: Format a Research Paper
Position the insertion point anywhere within the title, The Evolving Role of the First Lady then center.Select the headings below, and apply Heading 1. The Heading 1 style is applied to the left margin and should be bolded.IntroductionWomen in PoliticsHistory of First LadiesRole of First LadiesPower of First LadiesConclusionSAVE the document as Research on First Ladies in the lesson folder on your flash drive.PAUSE. LEAVE the document open to use in the next exercise.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

7 Step by Step: Create Citations
You can choose from many different reference styles when formatting your citations, sources, and bibliography. American Psychological Association (APA) and Modern Language Association (MLA) are the most common. Additional formats are also available so make sure you check with your instructor on the style. The selected format inserts the information in the correct layout.USE the document that is open from the previous exercise.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

8 Step by Step: Create Citations
On the References tab, in the Citations & Bibliography group, click the drop down arrow by Style then change the style to MLA Seventh Edition (right).Under the heading, Women in Politics, position the insertion point, at the end of the first paragraph, after Meringolo.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

9 Step by Step: Create Citations
Click the Insert Citation button in the Citations & Bibliography group. A menu appears (below).Select Add New Source. The Create Source dialog box appears. The Create Source dialog box contains fields for the book source, including the author, title, year of copyright, city where publisher is located, and publisher. To add additional source information, click the Show All Bibliography Fields box to display additional fields.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

10 Step by Step: Create Citations
The Type of Source menu displays Book as the default. Click the drop down arrow to review the additional source options. The fields will automatically be adjusted for you in the dialog box depending on the source type. Keep the source at the default.Key the source information that is shown the figure and on the next slide. Notice: You will need to check the box next to Show All Bibliography Fields to see all the fields.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

11 Step by Step: Create Citations
Type of Source: BookAuthor: Mayo, Edith; Meringolo, Denise D.Title: First Ladies Political Role and Public ImageYear: 1990City: WashingtonState/Province: D.C.Publisher: Smithsonian InstituteClick OK. The citation is added to the text, and the source information is saved. The authors name (Mayo and Meringolo) are in parentheses. When you use the MLA format, the author-page method is used and is placed in parenthesis. The page number is not appearing, and later you will learn to modify the citation.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

12 Step by Step: Create Citations
Under the heading, History of First Ladies, click to position the insertion point at the end of the second sentence following the word speech.Click the Insert Citation button and select Add New Source. Did you notice that the first source appeared when you clicked the Insert Citation button?In the Type of Source menu, select Book.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

13 Step by Step: Create Citations
Key the source information for MLA style in the dialog box, as shown below.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

14 Step by Step: Create Citations
Type of Source: BookAuthor: Anthony, Carl SferrazzaTitle: American’s First Families: An Inside View of 200 Years of Private Life in the White HouseYear: 2000City: New YorkPublisher: Simon & Schuester, Inc.Click OK. The citation is inserted.SAVE the document in the lesson folder on your flash drive.PAUSE. Leave the document open to use in the next exercise.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

15 Step by Step: Modify a Citation and a Source
Click the drop down arrow to display a menu (right).Select Edit Source from the menu. The Edit Source dialog box appears, filled with the information you keyed earlier about the source.In the Year field, change the year of publication to 1994.Click OK. Word displays a prompt asking: This source exists in your master list and current document. Do you want to update both lists with these changes?”Click Yes.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

16 Step by Step: Modify a Citation and a Source
The citation is still selected. Click the downward-pointing arrow on the placeholder again, and this time select Edit Citation. The Edit Citation dialog box appears (right). The Edit Citation dialog box lets you add page numbers specifying the source’s page or pages to which you are referring. You can also make decisions about what to display within the citation text by clicking the check box under Suppress. You can suppress the author, year, or title.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

17 Step by Step: Modify a Citation and a Source
In the Suppress section, click the Author check box then click OK. The authors’ names are replaced with the title.Under the heading, Women in Politics, position the insertion point after the word background; located in the paragraph, “The nation has …background.”In the Citations & Bibliography group, click Insert Citation. The menu lists two sources that you have cited in the current document. This is your current list. Select the Mayo, Edith, Meringolo, Denise D. citation. The citation is inserted.Click the citation. Click the drop down arrow to display the citation options and select Edit Citation.In the Add section, key 8 in the Pages box, and in the Suppress section, click the check boxes by Author and Title. Click OK.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

18 Step by Step: Modify a Citation and a Source
In the above steps, you have modified the citation styles for this document by suppressing one or more of the options.SAVE the document in the lesson folder on your flash drive.Under the heading, Women in Politics, click the drop down arrow to display the citation option and select Edit Citation.Remove the check mark by Author and click OK.Select the second citation and remove the check marks by Author and Title. Click OK.Under the heading, History of First Ladies, place the insertion point at the end of the paragraph after shakers.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

19 Step by Step: Modify a Citation and a Source
In this next step, you will insert a citation placeholder. A citation placeholder is a tag name of the source. You can also use this as a reference for yourself as you continue working on your research paper. Tag names can also be edited in Edit Source dialog box.Click the Insert Citation button; select Add New Placeholder.The Placeholder Name dialog box appears instructing you to “Type the tag name of the source. You can add more information to this source later by clicking Edit in the Source Manager.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

20 Step by Step: Modify a Citation and a Source
Key Research source; then click OK.In the Placeholder Name dialog box, spaces are not permitted.SAVE the document as Research on First Ladies Update in the lesson folder on your flash drive.PAUSE. LEAVE the document open to use in the next exercise.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

21 Step by Step: Manage Sources
USE the document that is open from the previous exercise.Click the Manage Sources button in the Citations & Bibliography group. The Source Manager dialog box appears (right).In the Master List section, select the Anthony source.Click the Edit button. The Edit Source dialog box appears. Using the Source Manager allows you to edit your sources.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

22 Step by Step: Manage Sources
Click the check box by Show All Bibliography Fields box. The Edit Source dialog box expands to include additional fields.Key NY in the State/Province field; and click OK to close the Edit Source dialog box.Word displays a prompt asking: “This source exists in your master list and current document. Do you want to update both lists with these changes?” Click Yes.Click the Close button on the Source Manager dialog box.SAVE the document in the lesson folder on your flash drive.PAUSE. LEAVE Word open for the next exercise.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

23 Step by Step: Remove a Citation
USE the document that is open from the previous exercise.Under the heading, History of First Ladies, position the insertion point after Anthony in the second sentence.Click the citation placeholder tab to select the entire citation. Hint, at the beginning of the placeholder, you will see a tab with three vertical dots—it makes it easier to select.Press Delete to remove the citation from the document.Open the Source Manager dialog box, Notice the source is still in both lists. When you are done, close the dialog box.Click the Undo button on the Quick Access Toolbar.SAVE the document in the lesson folder on your flash drive.PAUSE. LEAVE Word open for the next exercise.Another Way: You can remove a source from the master or current list and from the bibliography by selecting the source in Source Manager and clicking the Delete button.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

24 Step by Step: Add Captions to a Table
USE the document that is open from the previous exercise.On the View tab, enable the Navigation Pane.Under the heading, Power of First Ladies, position the insertion point at the end of the last paragraph ending with hurt her husband’s career and add a blank line.Close the Navigation Pane.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

25 Step by Step: Add Captions to a Table
Insert a 2x3 table at the blank line. Key the following information in the table.First column first row: First LadiesSecond column first row: Year in White HouseSecond column second row: , January , January 20Second column third row: , January , January 20From the lesson folder, insert Nancy Reagon image in the first column second row from the lesson folder.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

26 Step by Step: Add Captions to a Table
From the lesson folder, insert Hilary Clinton image in the first column third row from the lesson folder.The height for both images should be adjusted to 1.27” with a width of 0.99”.Apply the AutoFit to Contents command to the whole table.Position the insertion point below the table at a blank line.ANOTHER WAY: To insert a picture into the document, double-click the name of the file in the Insert Picture box.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

27 Step by Step: Add Captions to a Table
On the References tab, in the Captions group, click the Insert Caption button to open the Caption dialog box (below).Click the drop down arrow by the Label box to display the various labels then select Table. This changes the label option in the Caption box. The Caption box now displays Table 1.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

28 Step by Step: Add Captions to a Table
Place the insertion point in the Caption box after 1 then press the spacebar once. Key First Ladies then click OK. The caption is inserted below the table.SAVE the document as Research on First Ladies Update1 in the lesson folder on your flash drive.PAUSE. LEAVE Word open to use in the next exercise.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

29 Step by Step: Add Captions to a Figure
USE the document that is open from the previous exercise.Select the first image, Nancy Reagan.Click the Insert Caption button then change the label to Figure.Add a check mark by Exclude label from Caption. Did you notice that Figure 1 was replaced with a 1? Adding a check by Exclude label will allow you to customize your own label.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

30 Step by Step: Add Captions to a Figure
Click the New Label button then key Nancy Reagan. A 1 appears after her name. Click OK. The caption appears above her image.Select the second image, Hilary Clinton.Click the Insert Caption button. In the Caption box, you will see Nancy Reagan’s name. If you were to use another picture of Mrs. Reagan, then you would select her label. Word automatically numbers each label.Change the label to Figure.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

31 Step by Step: Add Captions to a Figure
Click the New Label button, then key Hilary Clinton. As mentioned in step 6, if you were to add another picture of Mrs. Clinton, then you would use her label. Word will automatically number each caption even for new labels.Click the drop down arrow by position; then select Above selected item. Click OK.SAVE the document in the lesson folder on your flash drive then CLOSE the file.PAUSE. LEAVE the document open for another exercise. You will return to this document later in the lesson.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

32 Step by Step: Add Captions to an Equation
OPEN a blank Word document.Create a blank line.On the Insert menu, in the Symbols group, click the drop down arrow next to the Equation button to display the menu.Click Area of a Circle to insert the equation into the document.Click the shortcut drop down arrow by the equation, select Justification then click Left. The equation is placed at the left side of the margin.Move the insertion point to the blank line above the equation.On the References tab, in the Captions group, click the Insert Caption button to display the Caption dialog box.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

33 Step by Step: Add Captions to an Equation
In the Label box, select Equation and in the Position box, the caption is already set to Below selected item. The equation was not selected; therefore, the option was automatically set to Below selected item. Selecting the equation would provide you options to change to Above or Below selected item. The insertion point is above the equation; therefore, the caption will be placed on the blank line above the equation.Click the check box by Exclude label from caption to add a check mark. The text, Equation, is removed from the Caption box.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

34 Step by Step: Add Captions to an Equation
Click the Numbering button to display the Caption Numbering dialog box (below).In the Format box, select A, B, C… then click the box by Include Chapter Number to view the options. Your research paper must contain heading styles to use this option as well as adding a separator.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

35 Step by Step: Add Captions to an Equation
Remove the check mark by Include Chapter Number. Click OK.A new numbering caption appears in the Caption box. Click the check box by Exclude label from caption to disable this feature. Did you notice that the text, Equation A, appear in the Caption box?In step 10, you changed the number format to letters which will now be included in the caption.In the Captions box, place the insertion point after A then key a colon, press the Spacebar once, and then key Area of a Circle.Click OK.Place the insertion point at the end of the equation and press Enter twice.Insert the Binomial Theorem equation.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

36 Step by Step: Add Captions to an Equation
Select the equation then click the Insert Caption button to display the Caption dialog box. In the Caption box, Equation B is automatically added. Word tracks which caption you are using and renumbers for you.Position the insertion point after B then key a colon followed by a space; then key Binomial Theorem Equation.Position the caption, Above selected item.SAVE the document as Equations with Caption in the lesson folder on your flash drive.PAUSE. LEAVE the document open to use in the next exercise.TROUBLESHOOTING: Word inserts captions as text, but the sequential caption number is inserted as a field. If your caption looks similar to {SEQ Figure \* ALPHABETIC}, Word is displaying field codes instead of field results. To see the field results, press Alt+F9.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

37 Step by Step: Edit and Delete Captions
USE the document that is open from the previous exercise.Select the caption, Equation A: Area of a Circle; then open the Caption dialog box.Change the label and select Figure.In the Caption box, the text Figure 1: Area of a Circle now appears. Click OK.Select the second equation along with the caption, then press Delete. The caption is removed from the document.SAVE the document as Equation Update in the lesson folder on your flash drive then CLOSE the file.PAUSE. LEAVE the document open to use in the next exercise.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

38 Step by Step: Add a Header with a Page Number
USE the document that is open from the previous exercise.Place the insertion point anywhere on the first page.Click the Insert tab.In the Header & Footer group, click the Page Number button.In the menu that appears, point to Top of Page.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

39 Step by Step: Add a Header with a Page Number
In the pull-down menu select Plain Number 3 (right). Page numbers are inserted on all pages. Notice that the Headers & Footer Tools opens with the Design tab active. The page number is also positioned on the right side as stated in the MLA style guidelines.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

40 Step by Step: Add a Header with a Page Number
Make sure the insertion point is resting in front of the Page Number field. Key the last name: DeLeon; then press the Spacebar once. A page header will be inserted on every page in the document.Click Close Header and Footer button in the Close group.SAVE the document in the lesson folder on your flash drive.PAUSE. LEAVE the document open to use in the next exercise.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

41 Step by Step: Insert a Works Cited Page
USE the document that is open from the previous exercise.Press Ctrl+End to get to the end of the document. The insertion point is positioned after the last sentence of the document.Press Ctrl+Enter to insert a page break.Remove the first line indent.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

42 Step by Step: Insert a Works Cited Page
With the insertion point on the new blank page, click the Bibliography button in the Citations & Bibliography group. A menu of built-in bibliography styles appears (right). You can choose to insert an automatic bibliography at the end of the document or on a new page. The Insert Bibliography command inserts a bibliography without a title.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

43 Step by Step: Insert a Works Cited Page
Select the Works Cited style. The works cited is inserted on the new page (below). The title is also inserted for you and the header continues on the new page.SAVE the document in the lesson folder on your flash drive.PAUSE. Leave the document open to use in the next exercise.© 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 2013

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